COVID-19

SPSCC is a Vaccinated Campus

COVID Info for Students  |  COVID Info for Employees  |  COVID News

SPSCC is a fully-vaccinated campus. All students, employees, contractors, and visitors are required to be fully vaccinated against COVID-19 or properly exempted from vaccination for medical reasons or sincerely held religious beliefs.

Employees must be fully vaccinated against COVID-19, or can seek an exemption for legitimate medical reasons or sincerely held religious reasons, by Oct. 18. Go to Guidance for Employees page>

Students taking a class with a face-to-face compontent and all student-athletes must be fully vaccinated against COVID-19, or can seek an exemption for legitimate medical reasons or sincerely held religious reasons. Go to Guidance for Students page>

Common Questions

Visitors

As of October 18, 2021, visitors must be fully vaccinated against COVID-19 to attend events in any SPSCC facility. This includes (but is not limited to) indoor athletic games, meetings, performances, lectures, exhibitions, practices, and banquets. This applies to both College-sponsored and external events.

I'm going to a college-sponsored event. What should I know?

Guests at college-sponsored events will be required to show their ID along with proof of vaccination or proof of a negative COVID-19 test (less than 72 hours old) to enter the event.

Acceptance proof of vaccination includes:

  • CDC COVID-19 Vaccination Record Card; or
  • WA State Certificate of COVID-19 Vaccination; or
  • WA State Immunization Information System Printout.

These items are described in more detail in this Visual Guide to Official Washington State Proof of COVID-19 Vaccination.

Acceptable proof of negative COVID-19 test includes:

  • Printed document from the test provider or laboratory; or
  • Email or text message displayed on phone or electronic device from test provider or laboratory.

The information provided should include name of person tested, type of test performed, and date of negative test result (date of negative test result must be within prior 72 hours). Information on testing can be found on the Thurston County Public Health and Social Services website.

In some high risk areas or events (including our fitness facilities and at athletic events), proof of vaccination will be required for entry, negative tests will not be accepted. Clipper Athletics home games are available via livestream, schedules and links are posted on the Clipper Athletics website.

I'm attending a non-SPSCC event at an SPSCC facility. What should I know?

The organization hosting the event is responsible for ensuring that event attendees are fully vaccinated against COVID-19 or properly exempted for medical reasons or sincerely held religious beliefs, as outlined in Proclamation 21-14.1. If the organization cannot properly assess exemptions, they may allow attendees to show proof of a negative COVID-19 test (less than 72 hours old) to enter the event.

Acceptable proof of negative COVID-19 test includes:

  • Printed document from the test provider or laboratory; or
  • Email or text message displayed on phone or electronic device from test provider or laboratory.

The information provided should include name of person tested, type of test performed, and date of negative test result (date of negative test result must be within prior 72 hours). Information on testing can be found on the Thurston County Public Health and Social Services website.

SPSCC will not collect or store any private health information for non-SPSCC personnel or maintain lists of attendees of external events. Compliance with our vaccination guidelines is the sole responsibility of the hosting organization. In order to use SPSCC facilities, hosting organizations must attest to their willingness to adhere to our vaccination guidelines via an online Venue Renter Vaccination Confirmation form.

I'm visiting campus for something else. What should I know?

Future Students – People seeking registration and enrollment information do not need to provide verification of vaccination. However, to participate in a face-to-face service expected to take longer than 15 minutes, they will be asked to show proof of vaccination or proof of a negative COVID-19 test (less than 72 hours old). For people who cannot meet this requirement, they can participate in that service virtually.

Guest Lecturers or Trainers – Any person who will be presenting to or training students or employees in-person is expected to be fully vaccinated against COVID-19. If they are being paid for this service, they will follow the Contractor Vaccination Policy. If they are not being paid, the staff member or faculty extending the invitation is responsible for verifying their vaccination.

Fitness Center Users – Because the Fitness Center inside our Health & Wellness Center (building 31, Olympia campus) is a high-risk facility, students and employees must show proof of vaccination in order to use the facility.

Art Gallery Patrons – Visitors to the Leonor R. Fuller Gallery will be required to show their ID along with proof of vaccination or proof of a negative COVID-19 test (less than 72 hours old) to tour the gallery.

Contractors

Contractors, volunteers, and other positions who complete on-site work must be fully vaccinated against COVID-19.

What do contractors need to know?

Proclamation 21-14.1 requires contractors who have goods, services, or public works contracts with a Washington state agency to ensure that their personnel (including subcontractors) who perform contract activities on site comply with the COVID-19 vaccination requirements, by requiring such personnel to be fully vaccinated, unless properly exempted for disability or sincerely held religious beliefs, as set forth in the proclamation.

All entities executing work on an SPSCC campus are required to develop and provide a complete COVID-19 exposure control and mitigation plan to the department contracting the work or services before beginning said work.

The plan must include policies regarding the following control measures:

  • PPE utilization;
  • on-site social distancing;
  • hygiene;
  • sanitation; and
  • incident reporting.

A copy of the plan must be available on each job site during any work activities and available for inspection by state and local authorities. Failure to meet posting requirements may result in sanctions, including the job being shut down.

Contractors of covered entities are largely included in the requirement for staff to be fully vaccinated to perform work on the site of the covered entity.

Included:

  • State agencies: all contractors working onsite at executive cabinet agencies of the state of Washington if the work is required to be performed in person and on site, regardless of frequency, whether other workers are present, or any contingent nature of that requirement, including indoor or outdoor worksites.
  • Educational setting: In places where students or people receiving services are present.

Not included:

  • Workers who are present at a site for only a short period of time and have a fleeting physical presence with others. Examples include contractors delivering supplies by truck to a construction site where they remain physically distanced from others on the site, refuse pickup, or a driver for a contracted shipping and delivery service briefly entering a site to pick up parcels for shipping.
  • Work performed at a school or institution of higher education in a location removed from student instruction or services.

SPSCC will ask all contractors planning to be on site for longer than 15 minutes to review this Contractor Vaccination Policy and document their compliance via an online Contractor Vaccination Confirmation form.

Contractors who have a statewide master contract for goods and services that require on-site work should verify their compliance directly with DES. A complete list of master contracts and their current compliance status is available on the DES COVID-19 webpage.

Prevention: Stopping the Spread

SPSCC uses several tactics to help stop the spread of COVID-19. These are categorized as Individual Safety Measures, Campus Safety Measures, and Virtual Services, Learning, and Work.

What are the Individual Safety Measures?

Vaccination – SPSCC is a fully vaccinated campus. All students, employees, contractors, and visitors are required to be fully vaccinated against COVID-19 or properly exempted from vaccination for medical reasons or sincerely held religious beliefs. Students can learn more on the Guidance for Students page. Employees can learn more on the Guidance for Employees page.

Wear a face covering – Proper-fitting face coverings (generally masks) are required indoors in all SPSCC facilities, regardless of an individual’s vaccination status. Masks should have multiple layers of breathable fabric, completely cover your nose and mouth, and fit snugly against the sides of your face. Gaiters, face shields, and bandanas are not effective face coverings. For complete information about mask safety, the Centers for Disease Control and Prevention (CDC) offers extensive information about types of masks, proper fit, and maximizing your protection with masks.

Maintain social distance – There are no social distancing requirements for vaccinated individuals. However, for maximum safety and comfort of everyone on campus we recommend that you stay at least 3 feet away from other people whenever possible.

Wash your hands often – Wash your hands often with soap and water for at least 20 seconds, especially after blowing your nose, coughing, or sneezing. If you’re not able to use soap and water, there are numerous hand sanitizer dispensers throughout our campuses and facilities.

Leave campus if you develop symptoms, and let us know – If you begin to feel ill while visiting our campus, please leave campus immediately and report it to your supervisor or faculty member (or email Campus Security if you’re a visitor). Supervisors and faculty who are made aware of employees or students experiencing possible COVID-19 symptoms should report it immediately via the COVID-19 Reporting & Tracking Form.

Regardless of vaccination status, anyone who is experiencing symptoms of COVID-19 should get tested for COVID and should not come to campus until their symptoms resolve or until they notify their supervisor or faculty that they’ve received a negative test result. Information on testing can be found on the Thurston County Public Health and Social Services website.

What are the Campus Safety Measures?

Physical Modifications – In many areas where students and visitors receive face-to-face services or gather with small groups, SPSCC has installed plexiglass barriers, increased distance between furnishings, and reduced seating capacity.

To the greatest extent possible, these modified spaces are available to employees and students to make face-to-face meetings and services more safe and comfortable.

Additionally, we are installing inline air purification systems in all SPSCC-owned facilities that are currently being used for instruction or college operations. This work is ongoing and will be complete in most facilities before the end of 2021 (buildings already scheduled for renovation in 2022 will receive these systems during their renovation).

Cleaning, Sanitizing, and Disinfecting – SPSCC’s custodial team is working diligently to keep all SPSCC facilities cleaned, sanitized, and disinfected. Their general practice is:

  • Daily Cleaning: Areas being used for instructional activities (classes and labs as indicated by 25Live), childcare, or in-person services, spaces open to visitors, restrooms, employee kitchen/break areas. Special sanitizing and disinfecting attention given to high-frequency touch surfaces like light switches, countertops, stair handrails, and door handles.
  • Infrequent, Regular (1-2 times weekly) Cleaning: Shared office areas.
  • Infrequent, As Needed Cleaning: Individual offices, areas not being used for classes and labs (empty classrooms).

Additionally, a full-time custodian dedicated to cleaning, sanitizing, disinfecting, and COVID-19 response is on duty throughout every weekday.

Departments who need urgent custodial services can request emergency custodial support by calling extension 5493 or non-emergency custodial attention via a Facilities Work Request.

High traffic departments may supplement this cleaning schedule by using sanitizing wipes to clean surfaces such as desks, counters, door handles, etc, in their area throughout the day as students and staff come and go. Facilities can provide training on proper ways to clean and disinfect frequently touched areas as needed. Supervisors can request protective equipment, wipes, and other cleaning supplies for their staff directly from Facilities via a Facilities Work Request. Facilities will distribute the items and provide guidance on usage.

What are the Virtual Services, Learning, and Work measures?

Virtual Services – Many SPSCC services and operations are now offered virtually (virtual includes online, telephone, email, or through a video conferencing service such as Zoom.) Links and hours of virtual services are kept up-to-date on the Hours page.

Students must verify their vaccination status or receive approval for an exemption to receive face-to-face services such as tutoring, advising, and counseling.

Virtual Learning – SPSCC classes are currently offered in four formats:

  • Face-to-Face classes meet at a planned time and location. Proof of COVID-19 vaccination is required.
  • Online classes do not have a set meeting time. Students complete their course work through Canvas.
  • Virtual classes meet regularly via an online meeting space. Students are expected to log in on the days and times listed in the class schedule.
  • Hybrid classes are a mix of online and face-to-face learning on the days and times listed in the class schedule. Hybrid classes with a face-to-face element require proof of COVID-19 vaccination.

Each class’s format is indicated in the quarterly class schedule. For students new to online learning, free training and resources are available any time through the Center for Teaching & Online Learning (CTOL).

Teleworking – SPSCC’s Telework Procedure encourages and supports telework for positions that are suitable for being done from a remote worksite for a portion of the time. This procedure provides flexibility for employees, better work-life balance, and is a means to achieve administrative efficiencies.

Telework is a voluntary workplace alternative available through a mutually agreed upon arrangement between an employee and their supervisor. Employees interested in teleworking should talk with their supervisor and, if approved, complete a Telework Agreement specifying their telework schedule.

Response: Alerts and Actions

In the event that SPSCC is notified of a confirmed case of COVID-19 from someone who has recently been to campus, SPSCC will take steps to alert our campus community and will clean and sanitize areas that may have been impacted.

How do I report a suspected case?

Any SPSCC student or employee experiencing symptoms of COVID-19 or is being tested for COVID-19 (even if asymptomatic) should notify their supervisor or faculty member as soon as possible and seek medical attention.

Supervisors who are made aware of employees experiencing possible symptoms should report it immediately via the COVID-19 Reporting & Tracking Form. After a report is submitted, updates on an individual’s status should be emailed to security@spscc.edu (updates might include whether the person is tested for COVID-19, received test results, or feel well enough to return to campus).

When is quarantine or testing required?

The CDC recommends that anyone who has symptoms of COVID-19 should get tested, regardless of their vaccination status. While awaiting test results, you should stay off campus and away from others as much as possible.

In the event of a confirmed exposure to COVID-19, current CDC quarantine guidelines indicate that people who are fully vaccinated against the disease do not need to quarantine unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after a known exposure, even if they don’t have symptoms.

People who are not fully vaccinated should quarantine if they have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19. The length of quarantine is generally 14 days after your last exposure. However, depending on the specifics of your situation, you may be able to shorten your quarantine with testing.

SPSCC will work closely with anyone who has been instructed by a medical provider or public health agency to quarantine or asked (by SPSCC) to remain off campus to find the best way for that person to maintain their academic progress, complete their work remotely, or maintain their income through the use of leave or other available benefits.

What does the college do when there is a confirmed case?

SPSCC will send regular email notifications informing the campus community about confirmed cases of COVID-19 in employees and on-campus students. These notifications will include general information about each situation but, to protect individual privacy, will not contain information that could be used to identify individuals such as job title, college department, or academic program.

Local health authorities will work with individuals diagnosed with COVID-19 in identifying and notifying people who likely had close contact with them (within 6 feet of them for a cumulative total of 15 minutes or more over a 24-hour period). In the interest of supporting these efforts and giving people as much notification as possible, if we believe other employees or students were likely exposed SPSCC may pre-emptively notify those people. For example, if an ill student attends class in-person and then tests positive for COVID-19, we may alert students and employees who attended the same class.

SPSCC will not notify the campus community about suspected or possible cases, or confirmed cases in individuals who have not been on campus within 5 days of the onset of symptoms or diagnosis.

Cleaning and sanitation – In the event that SPSCC is notified of a student, staff member, or recent campus visitor who has tested positive for COVID-19, SPSCC will dispatch a custodian to any areas associated with the case for thorough cleaning and disinfecting as quickly as possible. Although unlikely, SPSCC may determine that an office, area, or building should be temporarily closed for cleaning and disinfecting. As in all emergencies, urgent building closure notifications will be sent via the Omnilert alert system.

Getting Vaccinated

COVID continues to be a serious public health threat and all three vaccines currently in use in the United States have proven to be highly safe and effective, are free, and are readily available.

Making an appointment
Connect with your primary care provider, find a pharmacy or similar ongoing vaccine site near you that has available appointments, or search for special clinic locations (like SPSCC) via PrepMod.

Support to our Asian and Pacific Islander Community

Since the pandemic began, our Asian community members have been battling racial bias, discrimination, and various assaults. This is unacceptable.

COVID-19 is not specific to any ethnicity or race. Racist behaviors, harassment, and discrimination are not tolerated at SPSCC.

If you experience harassment or discrimination while on campus, we encourage you to report it using this BIAS Incident Report form.