Facilities & Maintenance

• Electrical
• Trash Removal/Disposal/Hazardous Waste
• Snow/Ice/Flooding
• Heating and Cooling (HVAC)
• New Furniture Purchase Requests
• Office Move Coordination
• Grounds & Landscaping
• Signage Requests
• Event Table & Chair Set Up
• Plumbing
• Pest Control
• Elevator Maintenance & Safety
• Custodial
• Drywall Repair & Painting/Touchup
• Trash, Recycling, or Shredding Bin Requests – Custodial
• Whiteboards Orders
• Blinds and Window Film Orders
• Monitor Arm Orders
• Existing Furniture Requests - Inventory 
   

Did you know that you can check the status of your work order request by visiting the work order portal and selecting Work Order Search?

If you are experiencing an emergency issue, please call 360-596-5493. 

Our General Maintenance team consists of skilled craftspeople who oversee the day-to-day maintenance, repair, and renovations across all campuses.

• Performs inner and outer building repairs and updates that include repairs to walls, flooring, windows, roofs, fixtures, and hardware
• Paint, plaster, and drywall repairs
• Parking lot and sidewalk maintenance
• Collaborates with management regarding renovations and facility expansions

Our skilled Electricians maintain, modify, and improve all campus electrical and lighting systems in addition to the following responsibilities.

• Installs new lights and wall receptacles
• Replaces burned-out lamps in permanent lighting fixtures
• Resets tripped circuit breakers
• Responds to power outages
• Troubleshoots electrical problems

Our HVAC team consists of experienced craftspeople who oversee the daily maintenance of the campus buildings' HVAC systems and maintain the air temperature and quality within all building interiors.

• The shop is responsible for energy management programs related to the use of major equipment, makes major and minor repairs to both indoor and outdoor facilities equipment, and performs preventive maintenance
• Serviced locations include: Olympia Campus, Lacey Campus, and the Angela Bowen Center

The Plumbing team maintains and repairs the campus water system in addition to the following responsibilities.

• Main water line and reclaimed water system lines and valves
• Maintain backflow prevention equipment
• Rough-in plumbing work, fixture-setting and trim, flush valve and traps repair, and gas line repairs
• Maintains all campus toilets, urinals, faucets, and water fountains
• Installs water circulation pumps and trap primers
• Serviced locations include: Olympia Campus, Lacey Campus, and the Angela Bowen Center

Our Grounds & Landscaping team consists of dedicated personnel ranging from garden specialists, grounds workers, irrigation specialists, and heavy equipment operators.

• Our Grounds & Landscaping teams maintain over 125 acres of landscaped grounds, gardens, and sports fields
• Grounds & Landscaping teams work year-round to maintain a clean, safe, and attractive landscape by providing tree and shrub trimming along with continual planting of annual colors
• Daily trash cleanup
• Mowing and lawn maintenance along with weed abatement
• Serviced locations include: Olympia Campus, Lacey Campus, and the Angela Bowen Center

Our Custodial Services team consists of roughly 18 to 25 custodians ranging from custodial supervisors, custodial maintenance professionals, and custodial technicians. 

• Custodial cleaning frequencies are divided into two normal daily services that consist of a morning shift and a swing shift
• Our custodians work 5 days a week to provide specific and general campus needs such as mopping, dusting, vacuuming, removal of trash, recycling, and sanitation service
• The cleaning of offices, classrooms, building lobbies, and hall areas is scheduled daily
• Stocks supplies, and refills sanitizers and soap as needed
• Assists with the setup and takedown of seating and tables for campus events
• Serviced locations include: Olympia Campus, Lacey Campus, and the Angela Bowen Center

The Energy & Sustainability Program is responsible for the support of energy and building operations at SPSCC.

• Tracks regulatory compliance associated with greenhouse gas reduction, the Clean Buildings Act, carbon reduction, energy and utility conservation, and associated reporting
• Oversight of energy consumption, and meter data management for all buildings
• Coordinates and interfaces with regulatory agencies such as the Department of Ecology, the Department of Commerce, and the State Board for Community and Technical Colleges

• Event Planning and reservations are coordinated through SPSCC’s Campus Venues Department. Included are audio and visual.
• All events are confirmed through the Director and/or the Events Manager.
• Facilities assists with custodial support and the installation and dismantling of chairs, tables, and podiums only when requested.

To reserve a space for your event, please submit a request form.

• All move requests are to be initiated via a Work Order request.
• Details such as pictures, maps, measurements, or photos are welcomed especially when specialized program equipment or specific buildings are involved.
• Moves can often include multiple departments such as IT Services and Campus Safety. Upon receipt of a work request for a move, Facilities will coordinate with the requestor, management, and other departments if needed.
• Moving services consist of furniture and fixture installs, relocation, and removals. Individual items such as books, lamps, general office supplies, and personal belongings will need to be removed from bookshelves, cabinets, and desk areas by the requestor. Once boxed, Facilities will relocate boxes to the new designated location.
• Staff and faculty are responsible for moving all personal items.
• When purchasing new furniture for a space, please consult your department Dean or Director for budget approvals. Requests can be made through our Furniture Purchasing process. Currently, inventory on campus is extremely sparse.

• Our Facilities Team is here to assist with the installation, relocation, and removal of building and office signage.
• SPSCC has required sign standards that are approved by Facilities through a work order request.
• Facilities works with a designated sign vendor for all campus signage needs.
• To request directional interior or exterior signs, please submit a work order.
• Funding for signage may be supplemented by department budgets.
• Please utilize our current 2025 Standard Name Plate Template when people move throughout office spaces.

The Facilities Department is here to support your department with office upgrades, remodels, and furniture needs. There are two types of furniture requests:

• New Furniture Purchases – Ordering brand-new items through our vendor.
• Existing Furniture Requests – Repurposing items from our on-campus furniture inventory.

Each process is outlined below.

New Furniture Purchase Process

This process applies to the purchase of brand-new furniture. Facilities works closely with your department, IT, and our vendor (WorkPointe) to ensure smooth planning, delivery, and installation. The process may vary depending on the size and scope of the order. Smaller purchases may be installed directly by Facilities Maintenance, which can shorten timelines.

Step 1: Submit Work Order

• Submit a request through the Facilities Work Order system under “New Furniture Purchase Request.”
• Designate a department contact to coordinate approvals, updates, and logistics.

Step 2: Initial Meeting

• Facilities meets with your department to review needs.
• Additional trades (IT, Electrical, Facilities) are identified as needed.

Step 3: Vendor Quote

• WorkPointe provides a furniture quote, typically within 7–10 business days.

Step 4: Approvals

• The quote is sent to the department head for approval and chartstring details.
• Facilities submits a requisition and confirms the purchase with WorkPointe.

Step 5: Scheduling & Logistics

• WorkPointe proposes an installation date (generally 6–8 weeks out).
• Facilities coordinates with the department, IT, and vendor to finalize scheduling.
• A calendar invite with confirmed logistics is sent to all parties.

Step 6: Pre-Installation Preparation

Departments are responsible for:

• Clearing personal belongings and files at least 2 days prior.
• Leaving technology (monitors, scanners, phones, etc.) in place.

Facilities will remove old furniture, coordinate with IT, and prepare the space.

Step 7: Installation Day

• Facilities oversees installation alongside WorkPointe.
• IT reinstalls the required technology on the same day or the following day.

Step 8: Post-Installation

• A walkthrough is completed with the department contact.
• Any punch list items are documented and scheduled.

Step 9: Closeout

• Facilities processes the invoice for payment.

Existing Furniture Request Process

Facilities maintains a limited inventory of furniture for reuse. This process helps reduce costs and minimize waste. Inventory is updated regularly, so availability is subject to change.

Step 1: Submit Work Order

• Submit a request through the Facilities Work Order system under “Existing Furniture Relocation Request.”
• Designate a department contact to manage approvals, updates, and logistics.

Step 2: Initial Meeting

• Facilities meets with the department to review needs and, if needed, take measurements.
• Moving boxes may be requested at this time.

Step 3: Installation Coordination

Departments are responsible for:

• Clearing personal belongings, files, and locking cabinets at least 2 days prior.
• Boxing and tagging personal belongings for relocation.
• Leaving technology (monitors, scanners, phones, etc.) in place.

Facilities will:

• Schedule and confirm relocation with the department contact.
• Coordinate with IT for any technical needs.
• Remove old furniture.
• Prepare the space for installation

Step 4: Closeout

Facilities closes the work order once the installation is complete.

Additional Notes

• Capital Projects: Furniture orders tied to a Capital Project will be coordinated separately by the Capital Projects Manager.
• Other Upgrades: Painting, lighting, and flooring improvements may be scheduled depending on workload and staff availability. Efforts will be made to coordinate these upgrades with furniture installation.
• Variables: Furniture purchases and installations depend on several factors, including vendor availability, department scheduling needs, funding, and construction timelines.

Need Help?

We hope this guide is helpful. Please contact the Facilities Department with any questions. This page will be updated regularly—check back often for the latest information.

For a list of our furniture standards, visit the Workpointe website.

Finishes

Paint

• Base wall color:
  • SW 7104 – Cotton White – ProMar 200 OVOC Eggshell
• Accent colors (1 ACCENT WALL PER ROOM)
  • Campus standard colors – 4
    • Orange (Red Cent) – SW 6341 – ProMar 200 OVOC Low Sheen
    • Orange (Cooper Harbor) – SW 6634 – ProMar 200 OVOC Low Sheen
    • Blue (Adrift) –– ProMar 200 OVOC Eggshell
    • Green (Sassy Green) – SW 6416 – ProMar 200 OVOC Low Sheen

Coming Soon

Maintenance/Grounds: 7 a.m. to 3:30 p.m., Monday - Friday 

Custodial: 

• Day Shift: 7 a.m. to 3:30 p.m.
• Evening Shift: 3 p.m. to 11 p.m., Monday - Thursday; 1 p.m. to 9:30 p.m., Friday

Office trash is emptied once weekly. Trash receptacles in classrooms, break rooms, and kitchenettes will be emptied daily.

Under-desk recycling bins are emptied by employees. You can empty them into large recycling bins located in hallways for your use. If you have materials such as books or are doing a major cleanout, please contact us for additional bins and assistance. The Facilities team will empty the large recycling bins.

If you have materials such as books or are doing a major cleanout that consists of an abundance of paper, please contact our Custodial Team through a work order for additional bins and assistance.

Not sure if an item should be recycled or disposed of? Visit WhereDoITakeMy? for more information.

• Campus trash removal is scheduled to support the needs of each building.
• Recycling services in custodial operations are designed to integrate and improve general recycling requirements across campus.
• Large, bulk waste that is recyclable (cardboard boxes, paper, etc.) has designated pick-up locations on campus.
• If you are arranging to have a large trash or recycling event such as spring cleaning, or you have additional trash removal needs, please notify our Custodial Team by submitting a work order.

Not sure if an item should be recycled or disposed of? Visit WhereDoITakeMy? for more information.