Am I eligible for student employment?
- You must be enrolled in at least 6 credits, unless it is graduation quarter or summer quarter.
- You must be in good academic standing (2.0 GPA).
- If you are a Work Study recipient, you must demonstrate financial need by completing the Free Application for Federal Student Aid (FAFSA).
How many hours can I work when enrolled?
- You cannot exceed 19 hours per week while attending classes during a quarter.
- You can work up to 40 hours per week once you have completed your last final of the quarter. However, you must check that there's enough remaining in your Work Study award to cover the increase in hours.
- If you overspend your award, you or your supervisor’s department will need to reimburse the college for over-earnings.
What dates can student employees work each quarter?
- Summer: July 1st – August 31st
- Fall: September 1st – December 1st
- Winter: January 1st – March 30th
- Spring: April 1st – Tuesday of the third week of June for Work Study employees and June 30th for Student Hourly employees
Where are jobs listed and how do I apply?
Visit the Student Employment Opportunities webpage for all job listings and instructions. Refer to the NEOGOV Application Reference Guide if you have additional questions.
Do I need to have a resume/cover letter?
Yes, a resume and cover letter are mandatory for all student employment positions. You can visit the Learning Support Center in person/online or visit their resource page for help.
How long does my Work Study Authorization Form and/or Personnel Action Form last?
Both are completed once per fiscal year (July 1st through June 30th).
What do I do if I am hired during my graduation quarter and I plan to be enrolled under 6 credits?
If you plan to be enrolled under 6 credits during your quarter of graduation, you must complete a Notification Of Enrollment Under 6 Credits form and email it to firstname.lastname@example.org 15 days before the beginning of your graduation quarter.
Where do I get my W-2 form?
Contact Human Resources for information about your W-2.
Who sends hiring instructions to me?
If selected, ask your supervisor to complete and sign the Work Study Authorization Form and/or Personnel Action Form then email it to email@example.com. Student Employment will send the “Student Employee New Hire Forms and Information Instruction” email to you.
What is the hiring process if I am rehired?
- If you worked for the college within the past 12 months, you must complete a rehire packet. The packet does not include all hiring paperwork. Then, you must request a Personnel Action Form from your supervisors that includes unit signatures, etc.
- If you are a Work Study recipient, then you must request a Work Study Authorization Form from Student Employment to share with your supervisor for signature, etc.
Where do I submit the hiring paperwork?
- Newly hired student employees can submit their completed and signed Work Study Authorization Form and/or Personnel Action Form and hiring documentation to Human Resources in Building 25, Room 220.
- If you are a rehired student employee, Student Employment will forward your hiring paperwork to Human Resources.
When do I need to complete a background check (Checkr via Human Resources)?
You will only be asked to complete a background check if your position requires you to drive a state or college-owned vehicle or have unsupervised access to children under sixteen years of age, developmentally disabled persons, or vulnerable adults.
After I submit my hiring paperwork to Human Resources, when can I begin working?
You must wait to receive an “Eligible to Work” email from Student Employment Services before you can be scheduled to work.
What process do I need to complete if I change jobs or supervisors?
- You must complete an application for the new job then request a Personnel Authorization Form from your supervisor and obtain their signature.
- If you are a Work Study recipient, you must request a Work Study Authorization Form from Student Employment and obtain a signature from your supervisor.
What process do I need to complete if I need to leave my job or I am terminated?
- You must coordinate with your immediate supervisor if time off is needed. Such absences could be considered excused and are given without pay.
- If you require extended periods of time off for any reason (disability, family and medical, military, jury duty, vacation), you will need to speak to your immediate supervisor.
- If given leave while maintaining a position, it will be rendered without pay unless you decide to use accrued paid sick leave hours.
If you vacate your position, you must:
- Request your supervisor complete a Student Employee Checkout Form and email it to firstname.lastname@example.org.
- Supervisors also must email your name, SID #, and exit status to Human Resources at email@example.com.
What process do I need to complete if I am fired from employment?
Your supervisor must submit your resignation in writing to you and Student Employment two weeks in advance.
For information on how to report your hours, visit our Support webpage. You can also visit our general Payroll Support webpage for additional information.
What is Work Study?
Work Study is a need-based financial aid award determined by the completion of the Free Application for Federal Student Aid (FAFSA). It's not a grant since you must work to earn it and it's not a loan since you don't have to pay it back.
How do I know if I have Work Study?
Check your Financial Aid Award in ctcLink to verify if you have been offered Work Study. If you were not offered Work Study but would like to see if you are eligible, contact the One Stop in Building 22.
How do I request the Work Study Authorization Form?
Request a Work Study Authorization Form from Student Employment Services by emailing firstname.lastname@example.org. Include the following information:
- Subject Line: "Work Study Authorization Form Request"
- Email Body: Full Name, Preferred Name, ctcLink ID number, and academic pathway (program of study).
Please allow two business days for processing. You will receive an authorization email from Student Employment Services.
How do I obtain a WorkFirst Study job?
- Ask for a referral from Tonya Huffines, WorkFirst Specialist. She will send the referral to Student Employment who will schedule a WorkFirst Work Study Orientation with you.
- If you choose to apply for a job through “Student Employment Opportunities”, request a Work Study Authorization Form from Student Employment.
What do I do if I am selected for a job?
- Take your Work Study Authorization Form and a list of your available work hours with you to the interview.
- If selected, ask your new supervisor to complete and sign the form and email it to email@example.com.
What happens if I overspend my Work Study award?
You or your supervisor’s department will need to reimburse the college for over-earnings.
How do I apply for Work Study if I don't currently have it?
- Students interested in Work Study must complete their Free Application for Federal Student Aid (FAFSA). The FAFSA will ask you if you would like to be considered for Work Study. If you select “Yes”, you will be considered for Work Study when you are awarded Financial Aid. In your FAFSA, list SPSCC as the school you would like to have your application sent to.
- Once SPSCC receives your FAFSA, check the Student Financial Aid portal to see if any further information is required to complete your Financial Aid file. Once it's complete, your application will be reviewed and you may be awarded Financial Aid if you meet the requirements.
- International Student Hourly Hiring Checklist (PDF)
- State Work Study Off-Campus Timesheet Guide (PDF)
- Student Employee Handbook (PDF)
- Student Employee Job Listing Guide (DOCX)
- Student Employee Guidelines (PDF)
- FERPA Procedures for Students (PDF)
- FERPA Guidelines (PDF)
- Student Hourly Employee Orientation (PDF)
- Student Hourly Hiring Checklist (PDF)
- Work Study Employee Orientation (PDF)
- Work Study Hiring Checklist (PDF)
- WorkFirst Study Hiring Checklist (PDF)
- Notification of Enrollment Under 6 Credits (DOCX)